Administrative Associate, University Operations

University of Texas; United States; On-site; USD 48,000 - 60,000; Full time

Job summary

The University of Texas at Austin is seeking an Administrative Associate for the Department of Human Development and Family Sciences. The role provides day-to-day administrative support, handles purchasing, space coordination, and department communications to faculty, staff and students.

You will manage office functions, assist with contracts and reimbursements, and support events and space planning while upholding confidentiality and professionalism across all tasks.

Qualifications

• Bachelor’s degree and 2 years of related experience, or a high school diploma with at least 5 years of relevant office experience.
• Strong customer service and interpersonal skills.
• Ability to communicate effectively verbally and in writing.
• Ability to manage multiple tasks and meet established deadlines.
• Ability to follow established procedures and maintain confidentiality when handling sensitive information.
• Highly collaborative, team-focused mindset.
• Strong organizational skills with attention to detail.
• Strong computer skills for daily office operation; basic proficiency with Microsoft Office.

Responsibilities

• General Administrative Support: serve as the initial point of contact for the department and handle communications with students, faculty and visitors.
• Oversee daily office functions, including supply ordering and equipment maintenance.
• Support research staff with incentive advances and reconciliations; assist with contracts and procurement as needed.
• Space and Building coordination: contact for SEA building, manage space allocations, renovations and audits.
• Coordinate facilities requests, access, mail, and lab equipment maintenance; support events and logistics.

Job description

The University of Texas at Austin is seeking an Administrative Associate for the Department of Human Development and Family Sciences. The role provides day-to-day administrative support, handles purchasing, space coordination, and department communications to faculty, staff and students.

You will manage office functions, assist with contracts and reimbursements, and support events and space planning while upholding confidentiality and professionalism across all tasks.