Senior Administrative Coordinator - Hybrid Exec Support

SmartRecruiters, Inc.; Cambridge (MA); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance

Tuition assistance and reimbursement

Retirement plans

Job summary

Harvard University’s Faculty of Arts and Sciences seeks a Senior Administrative Coordinator to provide executive-level support to the senior leaders of FAS Communications, Office of Faculty Affairs, Office of Academic Culture and Community, and the Office of the Secretary of the Faculty. The role is based in Cambridge, MA with scheduled on-campus days.

Responsibilities include calendar management, inbox coordination, meeting logistics, travel and expense reimbursements, onboarding support, and

Qualifications

• Minimum of five years of experience supporting a senior leader with progressive office administration skills.
• Bachelor’s degree is strongly preferred.
• Advanced administrative and operational coordination skills.
• Experience supporting at the executive level preferred.
• Strong organizational skills and attention to detail.
• Strong communication and relationship management skills.
• High level of discretion and diplomacy in handling sensitive information.

Responsibilities

• Manage complex calendars and scheduling for senior leaders.
• Manage department inboxes and coordinate communications.
• Coordinate meetings including room reservations and preparation of materials.
• Manage expense reimbursement and travel arrangements.
• Provide onboarding support for senior leadership and backup for administrative pool.
• Facilities, space and asset management including inventory and supplies.

Skills

Executive support

Calendar management

Communication skills

Discretion & diplomacy

Education

Bachelor’s degree

Job description

Harvard University’s Faculty of Arts and Sciences seeks a Senior Administrative Coordinator to provide executive-level support to the senior leaders of FAS Communications, Office of Faculty Affairs, Office of Academic Culture and Community, and the Office of the Secretary of the Faculty. The role is based in Cambridge, MA with scheduled on-campus days.

Responsibilities include calendar management, inbox coordination, meeting logistics, travel and expense reimbursements, onboarding support, and