Executive Coordinator for HR & Research Admin (Hybrid)

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Parental leave

Medical, dental, and vision insurance

Retirement plans with university_contr

Wellbeing resources

Tuition assistance

Commuter benefits

Job summary

Harvard University, Faculty of Arts and Sciences, is seeking a Senior Administrative Coordinator to provide executive level support to HR, Finance, and Research Administration leaders. The role is based in Cambridge with hybrid work options and requires coordinating calendars, managing inboxes, meetings, and travel, plus onboarding support.

The successful candidate will demonstrate advanced administrative coordination, discretion with sensitive information, strong organizational and

Qualifications

• Minimum of five years of related experience supporting a senior leader.
• Bachelor’s degree is strongly preferred.
• Advanced administrative and operational coordination skills.
• Experience supporting at the executive level is preferred.
• Strong organizational skills and attention to detail.
• Strong communication and relationship management skills.
• High level of discretion and diplomacy in handling sensitive information.

Responsibilities

• Manage complex calendars for senior leaders and shared inboxes.
• Coordinate meetings, room reservations, travel and expenses.
• Provide onboarding support and backup for the administrative pool.
• Maintain office files and SharePoint sites; manage inventory.
• Support engagement and stewardship activities with Administrative Manager.
• Ensure timely and accurate documentation and reporting.

Skills

Executive support

Calendar management

Communication

Discretion & confidentiality

Relationship management

Education

Bachelor’s degree

Tools

SharePoint

Job description

Harvard University, Faculty of Arts and Sciences, is seeking a Senior Administrative Coordinator to provide executive level support to HR, Finance, and Research Administration leaders. The role is based in Cambridge with hybrid work options and requires coordinating calendars, managing inboxes, meetings, and travel, plus onboarding support.

The successful candidate will demonstrate advanced administrative coordination, discretion with sensitive information, strong organizational and