Executive Admin Lead - HR, Finance & Research Ops (Hybrid)

Harvard University; Massachusetts; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement plan

Tuition assistance

Commuter benefits

Campus perks

Job summary

Harvard University is seeking a Senior Administrative Coordinator to provide executive-level support to FAS Human Resources, FAS Finance, and FAS Office of Research Administration. The role reports to an Administrative Manager within Administrative Operations and supports senior leaders across units in a hybrid Cambridge, MA setting.

The position requires advanced administrative coordination, calendar management, and confidential handling of information, with a strong emphasis on cross-unit

Qualifications

• Minimum of five years of related experience supporting a senior leader.
• Education beyond high school may count toward experience.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage complex calendars and scheduling for senior leaders.
• Coordinate meetings including room reservations and materials.
• Handle expense reimbursements and travel arrangements.
• Provide onboarding support for senior leadership and backup for the administrative pool.
• Maintain office supply purchasing and inventory.

Skills

Administrative coordination

Executive support

Calendaring

Communication

Discretion

Education

Bachelor's degree

Tools

SharePoint

Job description

Harvard University is seeking a Senior Administrative Coordinator to provide executive-level support to FAS Human Resources, FAS Finance, and FAS Office of Research Administration. The role reports to an Administrative Manager within Administrative Operations and supports senior leaders across units in a hybrid Cambridge, MA setting.

The position requires advanced administrative coordination, calendar management, and confidential handling of information, with a strong emphasis on cross-unit