Administrative Coordinator – History of Science (Hybrid)

Harvard University; Massachusetts; Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement plans

Tuition assistance

Commuter benefits

Job summary

Harvard University is seeking an Administrative Coordinator to provide comprehensive administrative and operational support to the Faculty of Arts and Sciences (FAS). The role involves office management, project leadership for grouping initiatives, and collaborating with the Department Chair and executive leadership.

You will coordinate leave processes, support committees and onboarding, and assist with events, seminars, and communications.

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Stakeholder coordination.
• Familiarity with higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.

Responsibilities

• Provide general administrative support to the grouping and faculty in the grouping.
• Track and maintain departmental records.
• Coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in unit personnel management and onboarding; may train, assign and direct work for support staff, students, LHTs, and temps.
• May provide support for departmental activities, such as coordinating research appointments, hosting seminars/visitors, managing the course catalog, and directing faculty to central services.

Skills

Administrative experience

Customer support

Organizational skills

Time management

Communication skills

Independent work

Job description

Harvard University is seeking an Administrative Coordinator to provide comprehensive administrative and operational support to the Faculty of Arts and Sciences (FAS). The role involves office management, project leadership for grouping initiatives, and collaborating with the Department Chair and executive leadership.

You will coordinate leave processes, support committees and onboarding, and assist with events, seminars, and communications.