Senior Executive Administrative Partner

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement plans

Tuition assistance

Commuter benefits

Job summary

Harvard University’s Faculty of Arts and Sciences seeks a Senior Administrative Coordinator for FAS Communications, Office of Faculty Affairs, Office of Academic Culture and Community and the Office of the Secretary of the Faculty. This role provides executive-level support to senior leaders as part of a shared administrative resource.

The position is based in Cambridge, MA with hybrid work options and on-campus days as needed. 35 hours per week, strong discretion and diplomacy required.

Qualifications

• Minimum of five years of related experience supporting a senior leader with demonstrated progressive office administration skills.
• Bachelor’s degree strongly preferred.
• Advanced administrative and operational coordination skills.
• Experience supporting at the executive level expected.
• Strong organizational skills and attention to detail.
• Strong communication and relationship management skills.
• High level of discretion and diplomacy with confidential information.

Responsibilities

• Administrative & Executive Coordination: manage complex calendars, inboxes, coordinate meetings, arrange travel, and process reimbursements.
• Facilities, Space & Asset Management: manage office supplies, files, and equipment inventory.
• Working Conditions: hybrid office environment with Cambridge, MA base and some on-campus days.
• Additional duties: onboarding support for senior leadership, backup support for administrative pool.

Skills

Calendar management

Executive support

Communication skills

Discretion

Relationship management

Education

Bachelor's degree

Tools

SharePoint

Job description

Harvard University’s Faculty of Arts and Sciences seeks a Senior Administrative Coordinator for FAS Communications, Office of Faculty Affairs, Office of Academic Culture and Community and the Office of the Secretary of the Faculty. This role provides executive-level support to senior leaders as part of a shared administrative resource.

The position is based in Cambridge, MA with hybrid work options and on-campus days as needed. 35 hours per week, strong discretion and diplomacy required.