Hybrid Senior Executive Coordinator, FAS Communications

Harvard University; Cambridge (MA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Retirement plans

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

Harvard University’s Faculty of Arts and Sciences seeks a Senior Administrative Coordinator for FAS Communications, Office of Faculty Affairs, Office of Academic Culture and Community and the Office of the Secretary of the Faculty. The role provides executive-level support to senior leaders and is part of a shared administrative resource.

Responsibilities include calendar management, inbox oversight, meeting logistics, travel arrangements, and back-up support for the administrative pool, with a

Qualifications

• Five years of related experience supporting senior leaders.
• Education beyond high school may count toward experience.
• Bachelor’s degree is strongly preferred.
• Advanced administrative and operational coordination skills.
• Experience supporting at the executive level preferred.
• High level of discretion and diplomacy with sensitive information.

Responsibilities

• Administrative & Executive Coordination: Manage complex calendars and scheduling for the senior leaders; manage inboxes; coordinate meetings and materials; handle expense reimbursement and travel; onboarding support; backup for admin pool.
• Facilities, Space & Asset Management: Purchase and inventory office supplies; manage files and SharePoint; track equipment and computer inventory.
• Working Conditions: Hybrid office environment in Cambridge, MA with some on-campus days; flexible remote work options discussed during interview.
• Physical Requirements: Reading and computer work for extended periods.

Skills

Strong organizational skills

Strong communication

Discretion and diplomacy

Relationship management

Executive support experience

Education

Bachelor’s degree

Job description

Harvard University’s Faculty of Arts and Sciences seeks a Senior Administrative Coordinator for FAS Communications, Office of Faculty Affairs, Office of Academic Culture and Community and the Office of the Secretary of the Faculty. The role provides executive-level support to senior leaders and is part of a shared administrative resource.

Responsibilities include calendar management, inbox oversight, meeting logistics, travel arrangements, and back-up support for the administrative pool, with a