HR & Payroll Administrative Coordinator

Mount Sinai; New York (NY); On-site; USD 66,000 - 74,000; Full time

Job summary

The Mount Sinai Health System seeks an Administrative Coordinator in New York, NY. This role oversees 1-2 administrative direct reports and handles purchasing, payroll, records control and HR for a department head or division, reporting to a division head or higher-level executive.

Responsibilities include budgeting support, payroll processing, inventory management, event planning, document preparation, data analysis and staff mentoring.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum 5 years of related administrative or business experience; supervisory experience preferred.

Responsibilities

• Answers routine and specific inquiries; directs inquiries to the appropriate department when needed.
• Assists in budgeting and grant allocations; prepares documents for review and approval.
• Initiates and processes HR and payroll transactions; generates weekly payroll submissions.
• Maintains supplies; tracks inventory and coordinates with Purchasing for best pricing.
• Plans and coordinates forums, conferences, meetings, and visiting professorships; prepares packets and minutes.
• Develops informational flyers, brochures, and mailings.
• Researches and compiles information for reports; prepares statistical summaries.
• Checks data for supervisor review and supports grant applications and surveys.
• Mentors and trains staff; supervises office support personnel.
• Coordinates administrative coverage and assigns work to staff.

Education

Bachelor’s Degree or equivalent combination of applicable experience and education.

Job description

The Mount Sinai Health System seeks an Administrative Coordinator in New York, NY. This role oversees 1-2 administrative direct reports and handles purchasing, payroll, records control and HR for a department head or division, reporting to a division head or higher-level executive.

Responsibilities include budgeting support, payroll processing, inventory management, event planning, document preparation, data analysis and staff mentoring.