Senior Administrative Coordinator: HR, Payroll & Grants

Mount Sinai Health System; New York (NY); On-site; USD 72,000 - 99,000; Full time

Job summary

Mount Sinai Health System in New York seeks an Administrative Coordinator II to manage office and human resources tasks for a department head, including payroll, credentialing, budgeting, and special projects.

You will supervise or assist in supervising staff, coordinate meetings and postings, prepare reports, and ensure smooth operations. This role offers opportunities to contribute to a large academic medical system in a dynamic, patient-centered environment.

Qualifications

• Bachelor's Degree or combination of applicable experience and education.
• 7+ years related administrative or business experience required. Some supervisory experience strongly preferred.

Responsibilities

• Oversees office and administrative operations, including those of human resources, financial maintenance, staffing, projects and credentialing.
• Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
• Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
• Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
• Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
• Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
• Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
• Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
• Coordinates administrative, secretarial and/or general office support coverage.
• Performs other related duties.

Education

Bachelor's Degree or combination of applicable experience and education

Job description

Mount Sinai Health System in New York seeks an Administrative Coordinator II to manage office and human resources tasks for a department head, including payroll, credentialing, budgeting, and special projects.

You will supervise or assist in supervising staff, coordinate meetings and postings, prepare reports, and ensure smooth operations. This role offers opportunities to contribute to a large academic medical system in a dynamic, patient-centered environment.