Senior Administrative & Operations Coordinator

Mount Sinai Health System; United States; On-site; USD 66,000 - 74,000; Full time

Job summary

Mount Sinai Health System is seeking an Administrative Coordinator to manage administrative and office services for a department head or division. The role includes payroll processing, budget monitoring, records control, and HR coordination for a small team.

The position often reports to a division head or VP, supervising 1–2 staff and coordinating with Purchasing for supplies. A Bachelor’s degree and 5 years of related experience are required, with supervisory experience preferred.

Qualifications

• Bachelor's Degree or equivalent required.
• 5 years related administrative or business experience required.
• Some supervisory experience preferred.

Responsibilities

• Answers routine and specific inquiries; directs to appropriate department for info or resolution.
• Assist in maintaining and monitoring budgets and grant allocations; prepare documents for review and approval.
• Initiate and follow through on HR and payroll transactions; generate weekly payroll submissions.
• Ensure adequate restock of supplies; take inventory and coordinate reorders with Purchasing.
• Assist in planning forums, conferences, and meetings; prepare participant information and distribute minutes.
• Develop and update informational flyers, brochures, and mailings.
• Research and compile information for reports; prepare statistical outputs.
• Check materials submitted for supervisor's attention for completeness and accuracy.
• Assist supervisor with grant applications, special projects, and survey preparations.
• Mentor, train, and orient new office staff; monitor performance.
• Coordinate administrative and secretarial office support coverage.
• Assign work, set deadlines, and supervise staff.
• Performs other related duties.

Skills

Administrative experience

Supervisory experience

Education

Bachelor's Degree or equivalent

Job description

Mount Sinai Health System is seeking an Administrative Coordinator to manage administrative and office services for a department head or division. The role includes payroll processing, budget monitoring, records control, and HR coordination for a small team.

The position often reports to a division head or VP, supervising 1–2 staff and coordinating with Purchasing for supplies. A Bachelor’s degree and 5 years of related experience are required, with supervisory experience preferred.