Administrative Operations Lead

Mount Sinai Health System; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Mount Sinai Health System in New York is seeking an Administrative Coordinator to oversee administrative and office services for the head of a department, care center or division. Responsibilities include purchasing, payroll, records control and HR tasks, with 1–2 direct reports under supervision.

The role reports to a division head or higher, supports budgeting and grants, coordinates logistics for meetings, and prepares reports and minutes as part of a coordinated office team.

Qualifications

• Bachelor's degree or equivalent combination of applicable experience and education.
• 5 years related administrative or business experience required. Some supervisory experience preferred.

Responsibilities

• Answers routine and specific inquiries; directs inquiries to the appropriate department.
• Assists in maintaining the budget and grant allocations; prepares documents for review.
• Initiates HR and payroll transactions; generates weekly payroll submission.
• Maintains restock of supplies; conducts inventory and coordinates with Purchasing.
• Plans logistics for forums, conferences and meetings; transcribes minutes.
• Develops and revises informational flyers and mailings.
• Compiles information for reports; prepares statistical analyses.
• Checks materials submitted for supervisor approval; ensures data is complete.
• Mentors and trains new office staff; coordinates office coverage.
• Assigns work, sets deadlines and supervises staff.

Skills

Budget management

Payroll processing

HR liaison

Supervisory experience

Education

Bachelor's Degree or equivalent

Job description

Mount Sinai Health System in New York is seeking an Administrative Coordinator to oversee administrative and office services for the head of a department, care center or division. Responsibilities include purchasing, payroll, records control and HR tasks, with 1–2 direct reports under supervision.

The role reports to a division head or higher, supports budgeting and grants, coordinates logistics for meetings, and prepares reports and minutes as part of a coordinated office team.