Senior Administrative Coordinator, Academic Programs (Onsite)

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance

Retirement plans

Tuition assistance

Commuter benefits

Job summary

Harvard University, Faculty of Arts and Sciences is seeking an Administrative Coordinator to provide general administrative and operational support to an academic unit, assisting or leading departmental projects and initiatives under the Manager of Administration. Strong in-person presence is required.

The role involves coordinating leave, maintaining records, supporting committees, onboarding staff, and coordinating events, seminars, and department activities.

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgement.
• Ability to work independently and elevate issues appropriately.
• Stakeholder coordination.
• Familiarity with higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.

Responsibilities

• Provide general administrative support to the grouping and faculty in the grouping.
• Track and maintain departmental records within the administrative grouping.
• Coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in unit personnel management and on-boarding; may train, assign and direct work for support staff, students, LHTs, and temps. May serve as back-up time approver.
• May provide support, as needed, for departmental activities, such as coordinating research appointments, hosting seminars/visitors, managing the course catalog, and directing faculty to appropriate central services, if applicable.
• As needed, provide day-to-day support to the department such as ordering supplies, submitting expenses, and sorting mail.
• Demonstrated discretion when handling confidential department matters.
• May serve as a liaison to the centralized communications team by gathering and coordinating unit-specific content, updates, calendars, contact information, and other materials needed to support timely and accurate communications.
• May perform other related duties as assigned, including space management and room scheduling activities, systems management and liaising with HUIT, and front office coverage if applicable.
• May coordinate and support a variety of department-wide events and/or meetings, working with central services if applicable.
• Under the general guidance of the MOA, serve as the lead administrator for grouping-level projects or programs.
• Supports the Chairs and/or other department leaders on multiple department/program-wide initiatives by scheduling meetings or events, or helping with logistics.
• Drafts and distributes internal and external reports/communications on behalf of the Chairs, as needed (to internal and external constituents).
• May coordinates and leads preparations for multiple department faculty meetings, drafts meeting agendas and minutes.
• May perform other related duties as assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion and judgment

Independent work

Stakeholder coordination

Higher education familiarity

Event coordination

Job description

Harvard University, Faculty of Arts and Sciences is seeking an Administrative Coordinator to provide general administrative and operational support to an academic unit, assisting or leading departmental projects and initiatives under the Manager of Administration. Strong in-person presence is required.

The role involves coordinating leave, maintaining records, supporting committees, onboarding staff, and coordinating events, seminars, and department activities.