Senior Administrative Coordinator - Academic Operations

Harvard University, Faculty of Arts & Sciences; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Tuition assistance

Commuter benefits

Job summary

Harvard University’s Faculty of Arts and Sciences seeks an Administrative Coordinator to provide general administrative and operational support to academic units, collaborating with the Manager of Administration and Chairs. The role involves managing calendars, coordinating meetings, and producing reports while ensuring confidentiality and timely communication.

A strong applicant will demonstrate organizational prowess, the ability to juggle multiple priorities, and professional written and

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Familiarity with higher education, research administration, or academic operations preferred.
• Event and meeting coordination experience.

Responsibilities

• Provide general administrative support to the grouping and faculty in the grouping.
• Track and maintain departmental records within the administrative grouping.
• Coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in unit personnel management and onboarding; may train, assign and direct work for support staff, students, LHTs, and temps.
• May provide day-to-day support to departments such as ordering supplies, submitting expenses, and sorting mail.
• Demonstrated discretion when handling confidential department matters.
• May serve as liaison to centralized communications team by gathering and coordinating unit content.

Skills

Administrative support

Calendar management

Communication

Discretion

Team coordination

Microsoft Office

Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

Harvard University’s Faculty of Arts and Sciences seeks an Administrative Coordinator to provide general administrative and operational support to academic units, collaborating with the Manager of Administration and Chairs. The role involves managing calendars, coordinating meetings, and producing reports while ensuring confidentiality and timely communication.

A strong applicant will demonstrate organizational prowess, the ability to juggle multiple priorities, and professional written and