Senior Academic Department Coordinator

Harvard University; Massachusetts; Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Parental leave

Health insurance

Retirement plans

Wellbeing resources

Family support

Tuition assistance

Commuter benefits

Job summary

Harvard University’s Faculty of Arts and Sciences seeks an Administrative Coordinator to support the Department Chair and leadership in implementing strategic priorities. The role requires independent project leadership for the grouping, along with office management and event support.

The AC will handle department operations, from records to onboarding, and serve as a liaison to central services. A strong in-person presence is required, with a hybrid work arrangement and on-campus collaboration

Qualifications

• Minimum five years of administrative or customer support experience.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Discretion and sound judgment.
• Ability to work independently and escalate issues appropriately.
• Stakeholder coordination and collaboration.
• Familiarity with higher education, research administration, or academic operations preferred.

Responsibilities

• Provide general administrative support to the grouping and faculty in the grouping.
• Track and maintain departmental records.
• Coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in unit personnel management and onboarding; may train and direct work for staff and temps.
• Provide day-to-day department support, such as ordering supplies and submitting expenses.
• May serve as a liaison to the centralized communications team for content and calendars.

Skills

Organizational skills

Time management

Professional communication

Discretion

Independent work

Stakeholder coordination

Higher education familiarity

Job description

Harvard University’s Faculty of Arts and Sciences seeks an Administrative Coordinator to support the Department Chair and leadership in implementing strategic priorities. The role requires independent project leadership for the grouping, along with office management and event support.

The AC will handle department operations, from records to onboarding, and serve as a liaison to central services. A strong in-person presence is required, with a hybrid work arrangement and on-campus collaboration