Pediatrics Administrative Coordinator

Augusta University; Augusta (GA); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Tuition assistance

Job summary

Augusta University is seeking an organized Administrative Specialist to coordinate divisional activities within the Department of Pediatrics. You will handle fiscal management, grant-related documents, and general administrative support to faculty and staff.

The role emphasizes customer service, calendar maintenance, and careful data handling to ensure efficient division operations and adherence to policies. A strong communications skillset is essential for success.

Qualifications

• Associate's degree from an accredited college or university in a related field.
• OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and a minimum of three years progressively responsible office support experience.
• Proficiency in Microsoft Office and other computer software/databases.

Responsibilities

• Greet visitors, answer and triage calls, and direct inquiries to the appropriate resource.
• Provide administrative support to divisions, prepare agendas, minutes, and reimbursement forms.
• Prepare and format documents including presentations, grants, manuscripts, abstracts, and forms for support services.
• Create and maintain databases; assist with data collection, reports, and PowerPoint presentations.
• Schedule meetings, manage calendars, arrange travel, and assist with recruitment processes.
• Maintain timekeeping logs and assist with budget tracking and month-end reconciliation.
• Assist with special events and complete other duties as assigned.

Skills

Microsoft Office

Interpersonal communication

Detail-oriented

Organizational skills

Multitasking

Education

Associate's degree

High School Diploma or GED

Job description

Augusta University is seeking an organized Administrative Specialist to coordinate divisional activities within the Department of Pediatrics. You will handle fiscal management, grant-related documents, and general administrative support to faculty and staff.

The role emphasizes customer service, calendar maintenance, and careful data handling to ensure efficient division operations and adherence to policies. A strong communications skillset is essential for success.