Senior Administrative Coordinator - Academic Operations

University of California; Los Angeles (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

University of California’s Department of Medicine is seeking an Administrative Assistant 3 to deliver high-level administrative support in a dynamic academic setting. You will coordinate daily operations, manage complex projects, and help implement department policies with discretion and initiative.

Ideal candidates will be highly organized, capable of handling confidential matters, and proficient in MS Office. A Bachelor's degree and 3+ years of relevant experience are expected.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Proficient in MS Outlook, Word, Excel and PowerPoint.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication across campus stakeholders.
• Understanding of academic/administrative structures in higher education.
• Ability to convey medical, policy and admin information in English.
• Minimum 3 years of business operations/administration experience.

Responsibilities

• Provide high-level administrative support to the Department of Medicine.
• Coordinate day-to-day administrative operations and complex projects.
• Interpret and implement departmental policies and procedures.
• Support organizational planning initiatives and confidential matters.

Skills

Discretion

Analytical skills

Communication

Higher education knowledge

Medical/policy information literacy

Education

Bachelor's Degree

Tools

MS Office Suite

Job description

University of California’s Department of Medicine is seeking an Administrative Assistant 3 to deliver high-level administrative support in a dynamic academic setting. You will coordinate daily operations, manage complex projects, and help implement department policies with discretion and initiative.

Ideal candidates will be highly organized, capable of handling confidential matters, and proficient in MS Office. A Bachelor's degree and 3+ years of relevant experience are expected.