Administrative Officer

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 83,624 - 127,263; Full time

Job summary

University of California - Los Angeles Health seeks an experienced Administrative Officer to lead the department's administrative and operational functions in Los Angeles. The role manages finance, HR, IT, facilities, and student services, supporting strategic planning and coordinating multidisciplinary operations.

The ideal candidate will demonstrate diplomacy, strong communication, and analytical skills, with experience in financial planning within academic health care.

Qualifications

• Bachelor's Degree or equivalent combination of education and experience.
• Minimum 3 years as a project lead in a business/admin unit within a basic science/clinical department or service line.
• Experience with strategic leadership and change management in a research-intensive medical setting.
• Demonstrated diplomacy to persuade and influence across levels.
• Ability to analyze data and communicate recommendations clearly.
• Strong interpersonal and communication skills.
• Understanding of financial planning in academic health care.
• Ability to listen and understand differing perspectives.

Responsibilities

• Lead and oversee the department's administrative and operational functions.
• Manage finance, human resources, information technology, facilities, and student services.
• Support short- and long-term strategic planning initiatives.
• Coordinate multidisciplinary operations across teams.
• Provide administrative leadership to staff.
• Manage calendars and travel arrangements.
• Process financial reimbursements for laboratory leadership.

Skills

Project leadership

Strategic leadership

Diplomacy

Interpersonal skills

Financial planning

Communication skills

Integrity

Education

Bachelor's Degree

Job description

Overview

The Department of Medicine is seeking an experienced Administrative Officer to lead and oversee the department's administrative and operational functions. This key role is responsible for managing finance, human resources, information technology, facilities, and student services while ensuring the efficient day-to-day operation of the department. The Administrative Officer will also support both short-term and long-term strategic planning initiatives that advance the department's mission and goals. Additional responsibilities include coordinating multidisciplinary operations, providing administrative leadership to staff, managing calendars, arranging travel, and processing financial reimbursements for laboratory leadership.

Annual range: $83,624.40-$127,263.60

Qualifications

• Bachelor's Degree and/or equivalent combination of education and experience
• Minimum of 3 years as a project lead in a business/admin unit within a basic science/clinical department or service line
• Understanding of the concepts of strategic leadership, planning and change management approaches in a complex environment, preferably a research-intensive medical school/health system
• Ability to demonstrate an entry level of diplomacy in persuading and influencing people at various levels to achieve results
• Ability to identify and analyze pertinent information/data to make and communicate recommendations and decisions
• Effective interpersonal and communication skills
• Ability as a partner to maintain a culture of integrity and accountability
• Understanding of financial planning concepts as it pertains to academic health care, research and higher education
• Ability to serve as a receptive listener and seeks to understand the differing sides of each situation