Administrative Assistant 3 (100% Limited)

University of California - Los Angeles Health; Los Angeles (CA); Sur place; USD 44 000 - 63 000; Plein temps

Résumé du poste

University of California’s Department of Medicine is seeking an Administrative Assistant 3 to deliver high-level administrative support in a dynamic academic setting. You will coordinate daily operations, manage complex projects, and help implement department policies with discretion and initiative.

Ideal candidates will be highly organized, capable of handling confidential matters, and proficient in MS Office. A Bachelor's degree and 3+ years of relevant experience are expected.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Proficient in MS Outlook, Word, Excel and PowerPoint.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication across campus stakeholders.
• Understanding of academic/administrative structures in higher education.
• Ability to convey medical, policy and admin information in English.
• Minimum 3 years of business operations/administration experience.

Responsabilités

• Provide high-level administrative support to the Department of Medicine.
• Coordinate day-to-day administrative operations and complex projects.
• Interpret and implement departmental policies and procedures.
• Support organizational planning initiatives and confidential matters.

Connaissances

Discretion

Analytical skills

Communication

Higher education knowledge

Medical/policy information literacy

Formation

Bachelor's Degree

Outils

MS Office Suite

Description du poste

Description

The Department of Medicine is seeking an experienced Administrative Assistant 3 to provide high-level administrative support for a dynamic academic environment. In this role, you will coordinate day-to-day administrative operations, manage complex projects and assignments, interpret and implement departmental policies and procedures, and support organizational planning initiatives. The ideal candidate is highly organized, exercises sound judgment and discretion when handling confidential matters, and demonstrates the independence and initiative needed to manage competing priorities while ensuring efficient administrative operations.

Hourly range: $31.88-$45.66

*This is a limited position which may convert to career*

Qualifications

Required:

• Bachelor's Degree and/or equivalent combination of education and experience.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Proficient knowledge of common computer application programs (MSOffice Suite- Outlook, Word, Excel, and PowerPoint)
• Solid and proven analytical / problem solving skills.
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.
• Knowledge of academic and/or administrative structure of institutions of higher education.
• Demonstrated ability to communicate medical, policy and administrative information in English.
• 3 years minimum of Business operations and/or administration experience