Administrative Assistant III — Academic Medicine (Limited)

UCLA Health; Los Angeles (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

UCLA Health is seeking an experienced Administrative Assistant 3 to support the Department of Medicine in a dynamic academic environment. You will coordinate daily operations, manage projects, and implement department policies while handling confidential information with discretion.

The role requires strong organizational and communication skills, plus the ability to work independently in a busy setting. This limited-position role may convert to career; hourly range provided provides

Qualifications

• Bachelor's Degree and/or equivalent combination of education and experience.
• Ability to use high-level discretion and maintain confidentiality.
• Proficient knowledge of MS Office applications (Outlook, Word, Excel, PowerPoint).
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication with University-wide and campus-wide administrators, deans, department chairs, faculty and staff.
• Knowledge of academic/administrative structures in higher education.
• 3 years minimum of business operations and/or administration experience.

Responsibilities

• Coordinate day-to-day administrative operations for the Department of Medicine.
• Manage complex projects and assignments and interpret departmental policies.
• Support organizational planning initiatives and ensure efficient administrative operations.

Skills

Discretion & confidentiality

Communication

Analytical skills

Organization

Education

Bachelor's degree or equivalent

Tools

MS Office Suite

Job description

UCLA Health is seeking an experienced Administrative Assistant 3 to support the Department of Medicine in a dynamic academic environment. You will coordinate daily operations, manage projects, and implement department policies while handling confidential information with discretion.

The role requires strong organizational and communication skills, plus the ability to work independently in a busy setting. This limited-position role may convert to career; hourly range provided provides