Executive Office Coordinator - Academic Admin & Scheduling

UCSF Health, AG; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

UCSF Health, AG is seeking an experienced Administrative Coordinator to support the Department Chair and senior leadership in San Francisco. The role coordinates executive calendars, committee meetings, faculty affairs activities, and confidential personnel records.

Ideal candidates will have a bachelor’s degree (or equivalent) and at least 3 years in a similar healthcare/academic setting, with strong organization, communication, and discretion.

Qualifications

• Bachelor's degree or equivalent experience in administrative support.
• 3+ years in a similar administrative role, preferably in academic/healthcare.
• Strong organizational and time management skills, with deadline focus.
• Excellent communication and interpersonal abilities for working with faculty and staff.
• Proficiency in Microsoft Office; experience with HRIS is preferred.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Flexibility to adapt to changing priorities and take on new challenges.
• Attention to detail and accuracy in record-keeping and reporting.
• Strong problem-solving skills and ability to work independently or in a team.

Responsibilities

• Provide comprehensive administrative and operational support to the Department Chair and leadership.
• Coordinate executive scheduling, meetings, and events.
• Manage confidential records and reporting relating to faculty and HR processes.
• Support faculty affairs activities and employee lifecycle reporting.
• Collaborate with department leaders and HR Manager to ensure timely follow-up on initiatives.
• Balance multiple priorities and maintain professional, discreet handling of information.

Skills

Organization

Time management

Communication

Interpersonal skills

Attention to detail

Problem solving

Independence

Teamwork

Discretion

HRIS experience

Education

Bachelor's degree or equivalent

Tools

HRIS systems

Job description

UCSF Health, AG is seeking an experienced Administrative Coordinator to support the Department Chair and senior leadership in San Francisco. The role coordinates executive calendars, committee meetings, faculty affairs activities, and confidential personnel records.

Ideal candidates will have a bachelor’s degree (or equivalent) and at least 3 years in a similar healthcare/academic setting, with strong organization, communication, and discretion.