Administrative Officer 3

UCLA Health; Los Angeles (CA); On-site; USD 88,000 - 134,000; Full time

Job summary

The Department of Medicine at UCLA Health seeks an Administrative Officer to act as a key operational leader supporting the clinical chief for the GIM - Extensivist and Palliative Care. You will oversee finance, HR, faculty and staff administration, facilities, and strategic initiatives to optimize day-to-day operations and advance patient care, education, and research.

This role demands a proactive leader comfortable in a fast-paced academic health system, with strong communication skills and a

Qualifications

• Minimum of 5 years as a project lead in a business/admin unit within a basic science/clinical department or service line.
• Bachelor's Degree and/or equivalent combination of education & experience
• Understanding of strategic leadership, planning and change management approaches in a complex environment, preferably a research-intensive medical school/health system.
• Ability to demonstrate an entry level of diplomacy in persuading and influencing people at various levels to achieve results.
• Ability to identify and analyze pertinent information/data to make and communicate recommendations and decisions.
• Effective interpersonal and communication skills.
• Ability as a partner to maintain a culture of integrity and accountability. (Required)
• Understanding of financial planning concepts as it pertains to academic health care, research and higher education.

Responsibilities

• Support the clinical chief for the GIM - Extensivist and Palliative Care; oversee a broad portfolio of admin and operational functions including finance, HR, faculty and staff administration, facilities and strategic initiatives.

Skills

Project leadership

Diplomacy

Interpersonal skills

Communication skills

Education

Bachelor's degree

Job description

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Work Schedule

Monday-Friday, 8:00am - 5:00pm

Posted Date

08/27/2026

Salary Range: $87800.40 - 133632.00 Annually

Employment Type

Duration

Indefinite

Job #

32679

Primary Duties and Responsibilities

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The Department of Medicine is seeking a collaborative and experienced Administrative Officer to serve as a key operational leader supporting the clinical chief for the GIM - Extensivist and Palliative Care. In this position, you will oversee a broad portfolio of administrative and operational functions for a nationally recognized, research-intensive academic division, including finance, human resources, faculty and staff administration, strategic planning, facilities, and operational initiatives. The Administrative Officer will partner closely with departmental leadership to optimize day-to-day operations, drive process improvements, and ensure the successful execution of the division's academic, clinical, and research missions. This is an exceptional opportunity for a proactive leader who thrives in a fast-paced environment and enjoys supporting innovative programs that advance patient care, education, and groundbreaking research.

Annual range: $87,800.40-$133,632.00

Job Qualifications

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Required:

• Minimum of 5 years as a project lead in a business/admin unit within a basic science/clinical department or service line.
• Bachelor's Degree and/or equivalent combination of education & experience
• Understanding of the concepts of strategic leadership, planning and change management approaches in a complex environment, preferably a research-intensive medical school/health system.
• Ability to demonstrate an entry level of diplomacy in persuading and influencing people at various levels to achieve results.
• Ability to identify and analyze pertinent information/data to make and communicate recommendations and decisions.
• Effective interpersonal and communication skills.
• Ability as a partner to maintain a culture of integrity and accountability. (Required)
• Understanding of financial planning concepts as it pertains to academic health care, research and higher education.
• Ability to serve as a receptive listener and seeks to understand the differing sides of each situation.
• Demonstrated ability to communicate medical, policy and administrative information in English.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.