Administrative Assistant 3 (100% Limited)

UCLA Health; Los Angeles (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

UCLA Health is seeking an experienced Administrative Assistant 3 to support the Department of Medicine in a dynamic academic environment. You will coordinate daily operations, manage projects, and implement department policies while handling confidential information with discretion.

The role requires strong organizational and communication skills, plus the ability to work independently in a busy setting. This limited-position role may convert to career; hourly range provided provides

Qualifications

• Bachelor's Degree and/or equivalent combination of education and experience.
• Ability to use high-level discretion and maintain confidentiality.
• Proficient knowledge of MS Office applications (Outlook, Word, Excel, PowerPoint).
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication with University-wide and campus-wide administrators, deans, department chairs, faculty and staff.
• Knowledge of academic/administrative structures in higher education.
• 3 years minimum of business operations and/or administration experience.

Responsibilities

• Coordinate day-to-day administrative operations for the Department of Medicine.
• Manage complex projects and assignments and interpret departmental policies.
• Support organizational planning initiatives and ensure efficient administrative operations.

Skills

Discretion & confidentiality

Communication

Analytical skills

Organization

Education

Bachelor's degree or equivalent

Tools

MS Office Suite

Job description

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Work Schedule

Monday-Friday, 8:00am - 5:00pm

Posted Date

10/28/2026

Salary Range: $31.88 - 45.66 Hourly

Employment Type

4 - Staff: Limited

Duration

06/30/2027

Job #

33431

Primary Duties and Responsibilities

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The Department of Medicine is seeking an experienced Administrative Assistant 3 to provide high-level administrative support for a dynamic academic environment. In this role, you will coordinate day-to-day administrative operations, manage complex projects and assignments, interpret and implement departmental policies and procedures, and support organizational planning initiatives. The ideal candidate is highly organized, exercises sound judgment and discretion when handling confidential matters, and demonstrates the independence and initiative needed to manage competing priorities while ensuring efficient administrative operations.

Hourly range: $31.88-$45.66

*This is a limited position which may convert to career*

Job Qualifications

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Required:

• Bachelor's Degree and/or equivalent combination of education and experience.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Proficient knowledge of common computer application programs (MSOffice Suite- Outlook, Word, Excel, and PowerPoint)
• Solid and proven analytical / problem solving skills.
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written.
• Knowledge of academic and/or administrative structure of institutions of higher education.
• Demonstrated ability to communicate medical, policy and administrative information in English.
• 3 years minimum of Business operations and/or administration experience

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.