Academic Operations Coordinator – Arts & Sciences

Conditions. Workplace Diversity, LLC.; Cambridge (MA); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Tuition assistance

Retirement plans

Wellbeing resources

Commuter benefits

Job summary

Harvard University is seeking an Administrative Coordinator to provide administrative and operational support to academic units. The role involves office management, project lead responsibilities, and coordinating department-wide events under the guidance of the Manager of Administration (MOA).

The AC will support Department Chairs and MOA, anticipate and resolve problems, and may lead projects for the grouping. A strong in-person presence is required.

Qualifications

• Minimum five years of administrative or customer support experience.
• Familiarity with higher education, research administration, or academic operations preferred.
• Excellent organizational and time-management skills.

Responsibilities

• Provide general administrative support to faculty and grouping; track records.
• Coordinate leave requests, assist committees, onboard staff, and manage calendars.
• Lead or support department projects, events, and seminars; liaise with central services.
• Handle day-to-day office operations, expenses, and supplies; ensure confidentiality.
• Support Chairs and MOA with reports, meetings, and communications as needed.

Skills

Administrative experience

Organizational skills

Communication skills

Stakeholder coordination

Higher education familiarity

Job description

Harvard University is seeking an Administrative Coordinator to provide administrative and operational support to academic units. The role involves office management, project lead responsibilities, and coordinating department-wide events under the guidance of the Manager of Administration (MOA).

The AC will support Department Chairs and MOA, anticipate and resolve problems, and may lead projects for the grouping. A strong in-person presence is required.