Front Desk & Office Operations Coordinator

Beacon Hill; Richmond Heights (MO); On-site; USD 28,000 - 33,000; Full time

Job summary

Beacon Hill in Richmond Heights, Missouri seeks an Office Administrative Coordinator to support daily operations, greet visitors, answer calls, and maintain a professional, efficient workplace.

You will handle data entry, filing, prepare reports and presentations, manage supplies and vendors, assist onboarding, process invoices, and coordinate meetings and events, requiring 1+ year of admin experience and strong MS Office skills.

Qualifications

• 1+ years of administrative, office management, or office support experience.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Professional demeanor and customer-service mindset.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Manage front desk operations, including greeting visitors and answering incoming calls.
• Coordinate office supplies, equipment, and vendor relationships.
• Schedule meetings, appointments, and conference rooms.
• Maintain electronic and physical filing systems.
• Prepare correspondence, reports, presentations, and other business documents.
• Assist with data entry, recordkeeping, and database management.
• Support onboarding and administrative tasks for new employees.
• Process invoices, expense reports, and other office-related documentation.
• Coordinate company events, meetings, and team activities.
• Handle special projects and administrative duties as assigned.

Skills

Administrative experience

Communication skills

Organization

Confidentiality

Tools

Microsoft Office Suite

Job description

Beacon Hill in Richmond Heights, Missouri seeks an Office Administrative Coordinator to support daily operations, greet visitors, answer calls, and maintain a professional, efficient workplace.

You will handle data entry, filing, prepare reports and presentations, manage supplies and vendors, assist onboarding, process invoices, and coordinate meetings and events, requiring 1+ year of admin experience and strong MS Office skills.