Senior Administrative & Billing Specialist

Service Experts LLC; Hampton Bays (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Service Experts LLC is seeking an Administrative Assistant IV in Hampton Bays, NY to support finance and operations functions. The role involves routine accounting tasks, purchase-order processing, and maintaining records with a focus on accuracy and confidentiality.

The candidate should have 6+ years of clerical or accounting experience, strong MS Office skills, and excellent communication abilities to interact with internal teams and customers.

Qualifications

• High school diploma or GED with 6+ years of clerical or accounting experience.
• Knowledge of generally accepted administrative practices.
• Ability to follow company processes and maintain confidentiality.
• Strong under pressure, deadline-driven with attention to detail.
• Proficient in Word, Excel, Outlook.
• Excellent verbal and written communication; customer service oriented.

Responsibilities

• Answer telephone calls and route or assist as needed.
• Process petty cash, deposits, and reconcile cash expenditures.
• Create Purchase Orders and obtain management approval.
• Maintain inventory and reconcile invoices with purchase orders.
• Process warranty claims and Returned Goods Authorization forms.
• Review timesheets and assist with payroll data entry.
• Prepare billing inquiries and related reports.
• Follow SOX procedures and maintain necessary documentation.

Skills

Administrative support

Microsoft Word

Microsoft Excel

Outlook

Customer service

Time management

Attention to detail

Multitasking

Communication skills

Education

High school diploma or GED

Tools

Exponent HR System

Job description

Service Experts LLC is seeking an Administrative Assistant IV in Hampton Bays, NY to support finance and operations functions. The role involves routine accounting tasks, purchase-order processing, and maintaining records with a focus on accuracy and confidentiality.

The candidate should have 6+ years of clerical or accounting experience, strong MS Office skills, and excellent communication abilities to interact with internal teams and customers.