Administrative & Billing Support Specialist

2243 Service Experts Heating & AC-NY LLC; Town of Glenville (NY); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

Competitive compensation (pay)

Paid time off

Company holiday pay

Medical / Dental / Vision insurance

401(k) retirement plan with company匹配

Life insurance

Short-term & long-term disability

Supplemental benefit programs

Training opportunities

Job summary

Service Experts Heating & Air Conditioning seeks an administrative clerk to provide general clerical and accounting support at the location. You will handle phones, mail, purchasing, cash handling, billing, and HR-related documentation, following standardized processes and procedures.

The role requires strong organizational skills, confidentiality, and the ability to work under supervision with limited decision-making.

Qualifications

• High school diploma or equivalent with one year of clerical or accounting clerk experience.
• Knowledge of administrative practices and procedures; ability to learn company processes and maintain confidentiality.
• Ability to multitask, meet deadlines, and work under pressure; strong written and verbal communication skills.

Responsibilities

• Answer telephones, route calls, and manage mail and office supplies.
• Process cash transactions, petty cash, and deposits; maintain cash log and reimbursements.
• Create purchase orders, obtain approvals, and file purchasing documentation.
• Maintain inventory and reconcile invoices with purchase orders; process warranty and RMA forms.
• Review timesheets for accuracy and support payroll data entry; assist billing and accounts receivable tasks.
• Prepare monthly/quarterly reports and ensure compliance with SOX procedures.

Skills

Customer service

Verbal communication

Written communication

Interpersonal skills

Multitasking

Attention to detail

Stress handling

Teamwork

Education

High School Diploma/GED

Tools

Microsoft Word

Excel

Outlook

Exponent HR System

Job description

Service Experts Heating & Air Conditioning seeks an administrative clerk to provide general clerical and accounting support at the location. You will handle phones, mail, purchasing, cash handling, billing, and HR-related documentation, following standardized processes and procedures.

The role requires strong organizational skills, confidentiality, and the ability to work under supervision with limited decision-making.