Administrative Assistant I: Billing & Office Support

Service Experts LLC; Town of Clifton Park (NY); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Benefits package including health/dent

Job summary

Service Experts LLC is seeking an Administrative Assistant I in Clifton Park, NY. The role provides general administrative and clerical support across standardized processes, handling calls, mail, supplies, and files while maintaining confidentiality.

You will assist with petty cash, purchasing, inventory, billing, timesheets, and HR onboarding activities, all under general supervision with limited decision making.

Qualifications

• High school diploma or GED with one year of clerical or accounting clerk experience.
• Familiarity with administrative practices and record-keeping.
• Ability to learn company processes and maintain confidentiality.

Responsibilities

• Answers telephone and routes calls to the appropriate person.
• Sorts mail, orders supplies, and maintains files.
• Handles petty cash, reconciles funds, and submits documentation to AP.
• Processes purchase orders after management approval.
• Maintains inventory usage records and reconciles invoices.
• Reviews timesheets and computes piece-rate/payments as needed.
• Manages billing activities and AR-related tasks.
• Tracks employee documentation and assists HR in onboarding.
• Generates system reports for month/quarter/year close and ensures SOX compliance.
• Represents the company professionally in all interactions.

Skills

Customer service

Verbal and written communication

Multitasking

Attention to detail

Teamwork

Confidentiality

Time management

Education

High School diploma or GED

Tools

Microsoft Word

Excel

Outlook

Job description

Service Experts LLC is seeking an Administrative Assistant I in Clifton Park, NY. The role provides general administrative and clerical support across standardized processes, handling calls, mail, supplies, and files while maintaining confidentiality.

You will assist with petty cash, purchasing, inventory, billing, timesheets, and HR onboarding activities, all under general supervision with limited decision making.