Senior Administrative & Operations Specialist

2243 Service Experts Heating & AC-NY LLC; Hampton Bays (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive Pay

Paid Time Off

Medical Insurance

401(k) Retirement Savings Plan

Life Insurance

Disability Insurance

Professional Training

Career Development

Job summary

Service Experts Heating & Air Conditioning is seeking an Administrative Assistant IV in Hampton Bays, NY. This role supports finance and purchasing activities, processes invoices, and maintains records while mentoring junior staff.

You will handle phones, mail, and daily clerical tasks with a strong focus on accuracy and customer service. The position requires a High School Diploma or GED with 6+ years of clerical or accounting experience, plus proficiency in MS Word, Excel, and Outlook.

Qualifications

• High school diploma or equivalent with 6+ years of clerical or accounting experience.
• Knowledge of accepted administrative practices and procedures.
• Ability to learn and follow company processes and HR record keeping.
• Ability to maintain confidentiality of sensitive data.
• Ability to meet deadlines under pressure with attention to detail.
• Very good communication and multitasking abilities.

Responsibilities

• Answers telephone and routes calls to appropriate personnel.
• Sorts and opens mail, orders supplies, and maintains files.
• Reconciles petty cash and prepares deposits with documentation.
• Processes cash deposits and forwards receipts to accounts payable.
• Creates purchase orders in designated systems and secures approvals.
• Maintains inventory usage records and reconciles invoices to POs.

Skills

Customer service

Verbal communication

Written communication

Interpersonal skills

Multitasking

Education

High School Diploma/GED

Tools

Microsoft Word

Excel

Outlook

Job description

Service Experts Heating & Air Conditioning is seeking an Administrative Assistant IV in Hampton Bays, NY. This role supports finance and purchasing activities, processes invoices, and maintains records while mentoring junior staff.

You will handle phones, mail, and daily clerical tasks with a strong focus on accuracy and customer service. The position requires a High School Diploma or GED with 6+ years of clerical or accounting experience, plus proficiency in MS Word, Excel, and Outlook.