Senior Administrative Assistant — Billing & HR Support

2240 Service Experts Heating & AC LLC; Oklahoma City (OK); On-site; USD 36,000 - 48,000; Full time

Job summary

Service Experts Heating & Air Conditioning in Oklahoma City seeks a detail-oriented administrative assistant to provide general clerical support across locations, using standardized processes and software. Under supervision, you will handle calls, mail, purchasing, and billing tasks to keep operations smooth.

Ideal candidates have 4+ years' clerical or accounting experience, strong MS Word/Excel/Outlook skills, and the ability to multi-task in a fast-paced environment.

Qualifications

• High school diploma or equivalent with 2+ years experience in general clerical or accounting clerk
• Knowledge of generally accepted administrative practices and procedures
• Ability to learn and follow company process and procedures, including records keeping
• Ability to maintain confidentiality of human resource and other sensitive data
• Experience with Microsoft Word, Excel and Outlook

Responsibilities

• Answers telephone and routes calls to appropriate person
• Sorts and opens mail, orders office supplies, and maintains files
• Disburses cash from Petty Cash Fund and reconciles expenditures monthly
• Enter purchase orders and obtain management approval
• Process time sheets and payroll data submissions
• Maintain records of consigned inventory and reconcile invoices
• Assist with billing inquiries and related reports

Skills

Customer service

Multitasking

Attention to detail

MS Word

MS Excel

MS Outlook

Written communication

Education

High school diploma or GED

Tools

Exponent HR System

Job description

Service Experts Heating & Air Conditioning in Oklahoma City seeks a detail-oriented administrative assistant to provide general clerical support across locations, using standardized processes and software. Under supervision, you will handle calls, mail, purchasing, and billing tasks to keep operations smooth.

Ideal candidates have 4+ years' clerical or accounting experience, strong MS Word/Excel/Outlook skills, and the ability to multi-task in a fast-paced environment.