Senior Administrative Associate, Student Life & Success

Western University; Pomona (CA); On-site; USD 40,000 - 41,000; Full time

Benefits offered by this job

Competitive salaries

Paid time off

Insurance plans

Retirement benefits

Job summary

Western University is seeking an Administrative Associate III to provide advanced administrative support for the Student Success and Student Life division at the Pomona campus. The role includes coordinating calendars, travel, meetings, and complex records management, while supporting divisional strategies and initiatives.

The ideal candidate will have 3–5 years of progressive admin experience, excellent communication skills, attention to detail, and the ability to manage multiple priorities in

Qualifications

• Advanced administrative support experience in a complex environment.
• Proven ability to coordinate multiple projects and meetings.
• Experience handling confidential information with discretion.

Responsibilities

• Coordinate administrative support functions across Student Success and Student Life departments.
• Independently manage executive calendars and meeting agendas, minutes and materials.
• Prepare travel arrangements, expense reports, and budget tracking spreadsheets.
• Maintain confidential records and support divisional initiatives.

Skills

Office administration

Budget tracking

Meeting coordination

Confidential records

Calendar management

Professional communication

Education

Three to five years of administrative support experience

Tools

Microsoft Office

Banner/Qualtrics

Job description

Western University is seeking an Administrative Associate III to provide advanced administrative support for the Student Success and Student Life division at the Pomona campus. The role includes coordinating calendars, travel, meetings, and complex records management, while supporting divisional strategies and initiatives.

The ideal candidate will have 3–5 years of progressive admin experience, excellent communication skills, attention to detail, and the ability to manage multiple priorities in