Administrative Coordinator – Clinical Sciences

Western University; Pomona (CA); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Competitive salaries

Generous paid time off

Insurance plans

Retirement benefits

Supportive environment

Job summary

Western University is seeking an Administrative Assistant to support the Department of Clinical Sciences. You will manage documents, schedule meetings, and coordinate projects to keep operations smooth and on track.

Responsibilities include assisting with budgets, payment requisitions, travel reports, purchasing, reimbursements, and real-time expenditure tracking. You will also help upload lecture materials and coordinate course schedules for faculty and visiting lecturers.

Qualifications

• AA degree or equivalent experience; substitute education accepted.
• 2–3 years of administrative experience with growing responsibilities.

Responsibilities

• Provide admin support to Clinical Sciences by scheduling meetings and coordinating projects.
• Assist with budget processes, payment requisitions and travel reports.
• Manage purchasing and reimbursements; track expenditures in real time.
• Support faculty by uploading lecture materials and updating course schedules.
• Schedule department events and communications for course directors.

Skills

Word, Excel, PowerPoint, Access

Typing 50 wpm

Verbal and written communication

Dictation/dictaphone proficiency

Humanism values

Education

AA degree or equivalent

Tools

BanWeb/Banner

Job description

Western University is seeking an Administrative Assistant to support the Department of Clinical Sciences. You will manage documents, schedule meetings, and coordinate projects to keep operations smooth and on track.

Responsibilities include assisting with budgets, payment requisitions, travel reports, purchasing, reimbursements, and real-time expenditure tracking. You will also help upload lecture materials and coordinate course schedules for faculty and visiting lecturers.