Advancement Administrative Specialist

Western University; Lebanon (OR); On-site; USD 33,000 - 47,000; Full time

Job summary

Western University in Lebanon, OR seeks an Administrative Associate II to support University Advancement leadership. You will manage calendars, travel arrangements, communications, and donor-related administrative tasks, and assist with events and records management.

The role emphasizes professional interaction with internal and external stakeholders and collaboration within a humanistic university environment.

Qualifications

• Minimum of 3 years experience in related area such as administration, project/program management, event planning, analysis.
• Excellent written, oral and presentation skills required.
• Successful professional experience.

Responsibilities

• Manage University Advancement Oregon calendars, scheduling, and travel arrangements.
• Coordinate logistics for donor visits, stewardship activities, and advancement-related events.
• Collaborate with university departments to facilitate leadership participation in key engagements and events.
• Organize executive-level meetings and prepare agendas, materials, and background information.
• Attend meetings as needed, document action items, and monitor follow-up activities.
• Support donor meetings, cultivation activities, and stewardship initiatives.
• Draft and manage official correspondence and communications.
• Assist with donor gifts processing, pledges, matching gifts, and supporting documentation.
• Maintain donor and constituent records in advancement systems.
• Prepare donor reports, mailing lists, and supporting materials.
• Respond to University Advancement inquiries via phone, email, and other channels.

Skills

Communication skills

Organizational skills

Analytical thinking

Professional demeanor

Education

Associate’s or bachelor’s degree in business administration, communications, nonprofit management, or related field

Tools

Microsoft Office Suite

Raiser's Edge / Raiser's Edge NXT

Job description

Western University in Lebanon, OR seeks an Administrative Associate II to support University Advancement leadership. You will manage calendars, travel arrangements, communications, and donor-related administrative tasks, and assist with events and records management.

The role emphasizes professional interaction with internal and external stakeholders and collaboration within a humanistic university environment.