Strategic Executive Assistant to VP, Enrollment Mgmt

California State Polytechnic University-Pomona; Pomona (CA); Vor Ort; USD 52.000 - 88.000; Vollzeit

Zusammenfassung

California State Polytechnic University-Pomona is seeking an Executive Assistant to the Vice President of Enrollment Management in Pomona. You will provide confidential, high-level administrative and analytical support, manage the VP’s calendar, and coordinate communications with multiple university offices and external stakeholders.

Responsibilities include preparing executive briefings, coordinating division-wide meetings, and supporting the Director of Student Systems & Operations and the

Qualifikationen

• Bachelor's Degree or professional training appropriate to the position.
• Four (4) years of progressively responsible administrative and/or professional experience involving the application of policies and procedures, research, analysis, problem solving, and preparation of recommendations or reports.
• Experience must demonstrate the ability to perform the essential functions of the position.
• Working knowledge of the principles and practices of organization, administration, and management.
• Ability to interpret and apply policies, procedures, guidelines, and applicable contractual provisions to varied and nonstandard situations.
• Ability to independently analyze administrative, personnel, and organizational issues and develop practical and thorough solutions.
• Ability to perform research, gather and analyze information, and prepare clear, concise reports, correspondence, recommendations, and other complex documents.
• Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive personnel, employee relations, and organizational matters.
• Ability to work relatively independently, organize and prioritize multiple assignments, and meet established deadlines.
• Ability to identify problems, evaluate available information and alternatives, and recommend appropriate courses of action.
• Ability to communicate effectively, both orally and in writing, and use effective listening and interpersonal skills when working with employees, managers, university leadership, and external representatives.
• Ability to establish and maintain effective working relationships across organizational levels and appropriately handle sensitive situations.
• Ability to coordinate work activities, establish priorities, provide guidance, review work against established standards, and identify training needs for designated staff.

Aufgaben

• Provide confidential, executive-level administrative and analytical support to the Vice President of Enrollment Management and the Division of Enrollment Management.
• Independently manage the Vice President’s complex calendar and provide designated calendar support to the Director of Student Systems and Operations, exercising judgment in prioritizing commitments and resolving conflicts.
• Serve as a primary liaison between the Vice President, Enrollment Management leadership, university departments, campus constituencies, systemwide offices, and external stakeholders.
• Anticipate executive needs and gather, analyze, and synthesize information to support meetings, planning, and executive decision-making.
• Prepare and coordinate executive briefings, reports, presentations, correspondence, and other complex or confidential materials.
• Coordinate division-wide and systemwide meetings, committees, events, and initiatives involving multiple departments and university partners.
• Participate in Vice President Executive Assistant (VPEA) meetings, represent divisional interests as appropriate, and coordinate communication and follow-through on matters affecting Enrollment Management.
• Monitor emerging divisional issues and priorities, elevate significant matters to the Vice President, and facilitate appropriate follow-through.
• Represent the Vice President’s Office in meetings, committees, and university activities as assigned.
• Serve as the lead administrative coordinator for the Division of Enrollment Management, providing primary administrative coordination and support to the Director of Student Systems & Operations and the Registrar’s Office, Office of Admissions, Outreach, and Financial Aid & Scholarships. Coordinate administrative activities, priorities, communications, and operational needs across these areas.

Ausbildung

Bachelor's Degree or professional training appropriate to the position

Jobbeschreibung

California State Polytechnic University-Pomona is seeking an Executive Assistant to the Vice President of Enrollment Management in Pomona. You will provide confidential, high-level administrative and analytical support, manage the VP’s calendar, and coordinate communications with multiple university offices and external stakeholders.

Responsibilities include preparing executive briefings, coordinating division-wide meetings, and supporting the Director of Student Systems & Operations and the