Senior Administrative Assistant to Department Leaders

University of Wisconsin; Madison (WI); Hybrid; USD 47,000 - 57,000; Full time

Job summary

University of Wisconsin–Madison seeks an Administrative Assistant III to support department leaders, including the CFO and Assistant Director of Operations, reporting to the Executive Assistant to the Chair. The role requires independent administrative procedures to ensure compliant operations.

Responsibilities include coordinating meetings, travel, and schedules, organizing records, and facilitating communications among leaders, faculty, and staff.

Qualifications

• At least 3 years of experience providing administrative support in an office, healthcare, or academic setting
• At least 3 years with standard office software (e.g., Microsoft Office Suite, email/calendar platforms)
• At least 3 year experience coordinating complex scheduling (e.g., meetings, travel, or calendar management)
• Experience planning and facilitating events.

Responsibilities

• Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records
• Serves as a primary point of contact for individuals and groups, provides organizational information
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Participate in committees and process improvement initiatives
• Develops, sends, receives, copies, and distributes communications
• Prepares and audits complex records, edits documents, and reviews work done by others

Skills

Administrative support

Scheduling

Event planning

Communication

Office coordination

Workday

Education

High School Diploma

Associate's degree or related coursework

Tools

Microsoft Office

Email/calendar platforms

Workday

Job description

University of Wisconsin–Madison seeks an Administrative Assistant III to support department leaders, including the CFO and Assistant Director of Operations, reporting to the Executive Assistant to the Chair. The role requires independent administrative procedures to ensure compliant operations.

Responsibilities include coordinating meetings, travel, and schedules, organizing records, and facilitating communications among leaders, faculty, and staff.