Anesthesiology Administrative Lead — Operations

University of Wisconsin; Madison (WI); Hybrid; USD 59,000 - 72,000; Full time

Job summary

University of Wisconsin–Madison in the Department of Anesthesiology, SMPH, seeks an Administrative Supervisor to lead administrative assistants across multiple services, support faculty, and drive process improvements. The role reports to the Associate Department Administrator and emphasizes communication, organization, and team leadership to foster an inclusive culture.

The position requires in-person work at a designated campus location with some remote work possible.

Qualifications

• Demonstrated experience training team members on administrative duties
• Demonstrated experience managing process improvement initiatives
• Customer focused for external and internal stakeholders
• Evidence of strong project management skills
• Two years of supervision experience
• Ability to work independently and in a team
• Familiarity with UW–Madison HR procedures and admin systems is desirable
• Experience with Qgenda
• Experience with EMR (Epic)
• Demonstrated ability to work effectively with physicians

Responsibilities

• Analyzes data and trends, compiles progress reports, and provides recommendations
• Exercises supervisory authority over at least 2.0 FTE employees
• Schedules logistics and secures resources for the unit
• Advises staff on administrative issues and budget matters
• Develops and prioritizes unit work plans
• Implements policies and procedures to align with unit objectives

Skills

Communication skills

Process improvement

Workday familiarity

Supervisory experience

Team collaboration

Academic medical center experience

Education

Bachelor's degree

Tools

Qgenda

Epic EMR

Job description

University of Wisconsin–Madison in the Department of Anesthesiology, SMPH, seeks an Administrative Supervisor to lead administrative assistants across multiple services, support faculty, and drive process improvements. The role reports to the Associate Department Administrator and emphasizes communication, organization, and team leadership to foster an inclusive culture.

The position requires in-person work at a designated campus location with some remote work possible.