Office & HR Operations Coordinator

United Way of Dane County; Madison (WI); On-site; USD 27,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

403(b) retirement plan

Generous leave & holidays

10 paid holidays

Job summary

United Way of Dane County in Madison, Wisconsin, is seeking an Office Coordinator to provide administrative and operational support to the Human Resources Department, the Building Manager, and the CFO/VP of Finance & Administration while serving as the primary front desk representative.

This role helps ensure the day-to-day operation of the office, welcoming visitors, coordinating administrative activities, maintaining records, supporting communications, and assisting with recruitment and

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Strong written and verbal communication skills.
• Demonstrated customer service skills and ability to engage with diverse populations.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Strong relationship-building and collaboration skills.
• Ability to work both independently and collaboratively.
• Proficiency in Microsoft 365 (Teams, Word, Excel) or similar platforms.
• Professional and empathetic in high-volume environments.

Responsibilities

• Deliver front desk, customer service, and administrative support.
• Coordinate Office Operations, Facilities and Workplace Services.
• Support Organizational Engagement, Events, and Business Continuity Efforts.
• Perform other duties as assigned.
• Provide Administrative support to CFO/VP of Finance and Human Resources.

Skills

Communication

Customer service

MS 365

Confidentiality

Organizational skills

Relationship-building

Independent & collaborative

Multitasking

Education

High school diploma

Associate degree preferred

Tools

Microsoft 365

Job description

United Way of Dane County in Madison, Wisconsin, is seeking an Office Coordinator to provide administrative and operational support to the Human Resources Department, the Building Manager, and the CFO/VP of Finance & Administration while serving as the primary front desk representative.

This role helps ensure the day-to-day operation of the office, welcoming visitors, coordinating administrative activities, maintaining records, supporting communications, and assisting with recruitment and