Senior Administrative Assistant, School Improvement (Hybrid)

MULTNOMAH ESD; Portland (OR); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Multnomah ESD in Portland, OR seeks an Administrative Assistant V to provide advanced executive support to the Department Director, including calendars, travel arrangements, correspondence, and budgeting-related tasks. The position is based at the Multnomah ESD Ainsworth Building/Central Office.

This limited-duration role requires confidentiality, project coordination, budgeting support, and the ability to manage multiple priorities in a fast-paced environment; a hybrid schedule may be

Qualifications

• Advanced proficiency in Google Suite (Gmail, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills for executives, staff, and external stakeholders.
• Excellent organizational and time management skills.
• High level attention to detail and accuracy in work.
• Ability to prioritize tasks and manage multiple deadlines.
• Advanced math skills for handling budgets and financial records.
• Knowledge of office equipment and procedures.
• Ability to work independently and in a team environment.
• Ability to adapt to changing priorities and work effectively in a fast-paced environment.
• Strong interpersonal skills and ability to work well with others.
• Problem-solving skills and ability to find solutions to administrative issues.
• Professionalism and ability to maintain confidentiality.
• Customer service orientation and willingness to assist others.
• Ability to learn new skills and technologies quickly.
• Flexibility and willingness to take on new tasks and responsibilities as needed.

Responsibilities

• Provide advanced administrative support to the Department Director, including calendar management and handling correspondence.
• Arrange travel, accommodations, and transportation for administrators within budget constraints.
• Draft, format, and proofread correspondence, reports, and presentations with high accuracy.
• Coordinate and manage projects from initiation to completion with progress tracking.
• Maintain confidentiality and discretion with highly sensitive information.
• Act as liaison between Directors, staff, and component districts/partners.
• Convey information accurately and professionally.
• Plan and coordinate district-level meetings, conferences, and events.
• Oversee office operations, supplies, equipment, and facilities.
• Assist in training program staff and provide guidance as needed.
• Utilize Google Suite and MESD databases to enhance productivity.
• Manage multiple priorities and deadlines effectively.
• Identify opportunities for process improvement and efficiency.

Skills

Google Suite

Communication skills

Organizational skills

Attention to detail

Time management

Budget math

Office equipment knowledge

Independent work

Adaptability

Interpersonal skills

Problem-solving

Professionalism

Customer service

Learning ability

Flexibility

Education

Associate degree or higher

Job description

Multnomah ESD in Portland, OR seeks an Administrative Assistant V to provide advanced executive support to the Department Director, including calendars, travel arrangements, correspondence, and budgeting-related tasks. The position is based at the Multnomah ESD Ainsworth Building/Central Office.

This limited-duration role requires confidentiality, project coordination, budgeting support, and the ability to manage multiple priorities in a fast-paced environment; a hybrid schedule may be