Senior Executive Assistant - Hybrid Calendar & Liaison

Oregon Inc; Portland (OR); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Work/life balance

Flexible schedules

Job summary

Oregon Department of Transportation in Portland seeks a Senior Executive Assistant to support the Region 1 manager with executive and administrative duties, coordinating schedules, meetings, travel, and communications with internal and external stakeholders. The role requires exceptional customer service, strong organization, and the ability to handle confidential information in a fast-paced environment.

Hybrid work options are available, and the successful candidate will help keep operations

Qualifications

• One year of experience performing administrative duties in support of agency projects or programs.
• Experience handling confidential information and managing complex calendars.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office and SharePoint.

Responsibilities

• Provide executive and administrative support to the Region 1 Manager.
• Manage the manager’s complex calendar, including scheduling meetings, events, travel, and resolving conflicts.
• Prepare agendas, distribute materials, track action items, and take detailed meeting notes.
• Maintain the Region 1 SharePoint site and filing systems.
• Support budgeting and special projects as needed.
• Assist and train administrative staff on procedures, software, and systems.
• Work in a hybrid office environment.

Skills

Calendar management

Communication

Organizational skills

Administrative support

Customer service

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Oregon Department of Transportation in Portland seeks a Senior Executive Assistant to support the Region 1 manager with executive and administrative duties, coordinating schedules, meetings, travel, and communications with internal and external stakeholders. The role requires exceptional customer service, strong organization, and the ability to handle confidential information in a fast-paced environment.

Hybrid work options are available, and the successful candidate will help keep operations