Hybrid Administrative Assistant: Operations & Outreach

State of Washington; Lacey (WA); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Flexible work schedules

Teleworking opportunities

Job summary

The Employment Security Department (ESD) in Washington is seeking an Administrative Assistant to provide critical administrative and secretarial support to Regional Operations Managers and WorkSource Offices. You will handle diverse tasks from fiscal monitoring to data tracking, while maintaining confidentiality and operational efficiency in a hybrid work environment.

This role combines detailed scheduling, payroll & personnel paperwork, procurement, reporting, and customer service, with one

Qualifications

• Four years of education/experience or equivalent.
• Experience with budgeting, cost management and procurement.
• Ability to develop and monitor budgets and standards.
• Strong liaison and reporting skills with management and staff.
• Proficient word processing, data management and file handling.

Responsibilities

• Provide comprehensive support to Regional Operations Managers and WorkSource Offices.
• Coordinate personnel and payroll paperwork and leave tracking.
• Manage timesheets, charge codes and leave balances.
• Support budget development, cost management and expenditure reviews.
• Oversee inventory, supplies, and equipment transfers.
• Assist with procedures and data files for reporting.
• Coordinate agreements and contracts; monitor data-sharing agreements.
• Arrange travel, training, and facilities logistics.
• Serve as a liaison with facilities for tech support.
• Deliver responsive customer service to internal and external partners.

Skills

Budgeting

Cost management

Standards & procedures

Representation & liaison

Report preparation

Personnel coordination

Word processing

Data management

File handling

Editing & formatting

Education

Associate degree in business admin

High school diploma or equivalent

Tools

Microsoft Office Suite

SharePoint

Databases

Job description

The Employment Security Department (ESD) in Washington is seeking an Administrative Assistant to provide critical administrative and secretarial support to Regional Operations Managers and WorkSource Offices. You will handle diverse tasks from fiscal monitoring to data tracking, while maintaining confidentiality and operational efficiency in a hybrid work environment.

This role combines detailed scheduling, payroll & personnel paperwork, procurement, reporting, and customer service, with one