Senior Executive Assistant - Hybrid Support for Leadership

State of Oregon; Salem (OR); Hybrid; USD 48,000 - 67,000; Full time

Benefits offered by this job

11 paid holidays a year

Flexible work schedules

Paid leave

Hybrid work options

Public Service Loan Forgiveness

Job summary

State of Oregon in Portland is seeking a Senior Executive Assistant to provide executive support to the Region 1 Manager. The role involves coordinating schedules, tracking tasks, and liaising with internal and external stakeholders to keep operations running smoothly.

Ideal candidates will have strong customer service and organizational skills, and proficiency with Microsoft Office applications. Hybrid work options are available; apply through the agency Workday system.

Qualifications

• One year of administrative duties supporting agency projects or programs.
• Experience handling highly confidential information.
• Strong calendar management and event coordination experience.
• Proficiency in Microsoft Office applications: Outlook, Word, Excel, PowerPoint, Teams and SharePoint.

Responsibilities

• Provide executive and administrative support to the Region 1 Manager.
• Manage the manager’s calendar, meetings, travel, and conflicts.
• Coordinate management meetings: reserve rooms, arrange catering, prepare agendas, distribute materials, and take notes.
• Maintain the Region 1 SharePoint site and records retention.
• Support the business operations team and train staff on procedures.

Skills

Customer service

Communication

Calendar management

Meeting coordination

Organizational skills

Team collaboration

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

State of Oregon in Portland is seeking a Senior Executive Assistant to provide executive support to the Region 1 Manager. The role involves coordinating schedules, tracking tasks, and liaising with internal and external stakeholders to keep operations running smoothly.

Ideal candidates will have strong customer service and organizational skills, and proficiency with Microsoft Office applications. Hybrid work options are available; apply through the agency Workday system.