Administrative Assistant 3 - Hybrid Support Specialist

State of Washington; Olympia (WA); Hybrid; USD 48,000 - 65,000; Full time

Job summary

State of Washington, Office of Superintendent of Public Instruction in Olympia, is hiring Administrative Assistant 3 in the Professional Certification Department. This full-time, permanent role provides essential administrative support, including calendar management, document formatting, travel and procurement tasks, and data reporting.

The position offers a hybrid work arrangement with in-office training and potential telework days after training.

Qualifications

• High school graduation or GED equivalent AND Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience OR
• Associates degree AND 2 years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience OR
• Bachelor’s degree AND 1 year of experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work experience
• This position requires the ability to attend mandatory in-person meetings, trainings, or events that may be additional in-person days outside of approved telework agreement

Responsibilities

• Providing calendar management for the Director/Department and coordinating meeting logistics.
• Editing and formatting complex Word documents; maintaining office databases and filing systems.
• Tracking and maintaining office supplies; reporting on work assignments and project status.
• Travel arrangements, reimbursements, and registration purchase requests; processing invoices and procurement.
• Budget, contracts, grants, and ADA compliance support as needed.
• Front desk support and general administrative duties as assigned.

Job description

State of Washington, Office of Superintendent of Public Instruction in Olympia, is hiring Administrative Assistant 3 in the Professional Certification Department. This full-time, permanent role provides essential administrative support, including calendar management, document formatting, travel and procurement tasks, and data reporting.

The position offers a hybrid work arrangement with in-office training and potential telework days after training.