Senior Administrative Assistant — Remote Start, Growth Path

Parsons; Virginia; Hybrid; USD 42,000 - 74,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Paid time off

ESOP

401(k)

Life insurance

Flexible work schedules

Holidays

Job summary

Parsons is seeking a Senior Administrative Assistant to provide comprehensive administrative and operational support to program leadership and multidisciplinary project personnel. The role involves calendar management, meeting coordination, document preparation, and confidential records handling.

The position is based near Little Rock, Arkansas, with remote work allowed in year one and potential relocation thereafter. Travel with program leadership and on-site coordination may be required.

Qualifications

• Bachelor's degree and 5+ years or Associate's degree and 8+ years of relevant administrative experience, or a high school diploma and ten years of relevant experience.
• Experience supporting senior leadership or multidisciplinary teams.
• Experience coordinating meetings, travel, reports, records, action items, and confidential information.
• Advanced organizational and time-management skills with ability to manage priorities and deadlines.
• Excellent written and verbal communication, proofreading, editing, formatting, and document-preparation skills.
• Strong attention to detail and commitment to producing accurate, professional work.

Responsibilities

• Provide administrative and operational support to program leadership and project personnel.
• Manage calendars, appointments, meetings, scheduling conflicts, and recurring program activities.
• Prepare agendas, presentations, reference materials, meeting minutes, decisions, and action-item records.
• Track action items, approvals, commitments, and administrative deliverables through completion.
• Draft, edit, format, and distribute correspondence, reports, presentations, spreadsheets, forms, and other program documents.
• Review documents for accuracy, grammar, formatting, and compliance with templates and procedures.
• Support recurring program reporting by consolidating information from project functions.
• Maintain contact lists, org charts, personnel rosters, distribution lists, calendars, and trackers.
• Coordinate with Document Control to ensure official correspondence and records are retained and retrievable.
• Support onboarding and offboarding, including orientation, workspace, equipment, system access, credentials, and documentation.
• Coordinate travel arrangements, expense documentation, visitor access, client visits, workshops, training, and program events.
• Support timekeeping, invoice routing, purchase requests, office supplies, equipment inventories, and facilities requests.
• Receive and assist visitors, respond to routine inquiries, and direct sensitive matters to the appropriate representative.
• Protect confidential information and recommend workflow improvements.
• Provide backup administrative support to other program functions as required.
• Work remotely during the first year, with relocation as needed thereafter.
• Support periodic travel and coordination with program leadership, Client reps, contractors, consultants, and on-site personnel.

Skills

Calendar management

Travel coordination

Documentation

Written and verbal communication

Discretion and confidentiality

Time management

Education

Bachelor's degree

Associate's degree

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Parsons is seeking a Senior Administrative Assistant to provide comprehensive administrative and operational support to program leadership and multidisciplinary project personnel. The role involves calendar management, meeting coordination, document preparation, and confidential records handling.

The position is based near Little Rock, Arkansas, with remote work allowed in year one and potential relocation thereafter. Travel with program leadership and on-site coordination may be required.