Senior - Administrative Assistant

Parsons; Virginia; Hybrid; USD 42,000 - 74,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Paid time off

ESOP

401(k)

Life insurance

Flexible work schedules

Holidays

Job summary

Parsons is seeking a Senior Administrative Assistant to provide comprehensive administrative and operational support to program leadership and multidisciplinary project personnel. The role involves calendar management, meeting coordination, document preparation, and confidential records handling.

The position is based near Little Rock, Arkansas, with remote work allowed in year one and potential relocation thereafter. Travel with program leadership and on-site coordination may be required.

Qualifications

• Bachelor's degree and 5+ years or Associate's degree and 8+ years of relevant administrative experience, or a high school diploma and ten years of relevant experience.
• Experience supporting senior leadership or multidisciplinary teams.
• Experience coordinating meetings, travel, reports, records, action items, and confidential information.
• Advanced organizational and time-management skills with ability to manage priorities and deadlines.
• Excellent written and verbal communication, proofreading, editing, formatting, and document-preparation skills.
• Strong attention to detail and commitment to producing accurate, professional work.

Responsibilities

• Provide administrative and operational support to program leadership and project personnel.
• Manage calendars, appointments, meetings, scheduling conflicts, and recurring program activities.
• Prepare agendas, presentations, reference materials, meeting minutes, decisions, and action-item records.
• Track action items, approvals, commitments, and administrative deliverables through completion.
• Draft, edit, format, and distribute correspondence, reports, presentations, spreadsheets, forms, and other program documents.
• Review documents for accuracy, grammar, formatting, and compliance with templates and procedures.
• Support recurring program reporting by consolidating information from project functions.
• Maintain contact lists, org charts, personnel rosters, distribution lists, calendars, and trackers.
• Coordinate with Document Control to ensure official correspondence and records are retained and retrievable.
• Support onboarding and offboarding, including orientation, workspace, equipment, system access, credentials, and documentation.
• Coordinate travel arrangements, expense documentation, visitor access, client visits, workshops, training, and program events.
• Support timekeeping, invoice routing, purchase requests, office supplies, equipment inventories, and facilities requests.
• Receive and assist visitors, respond to routine inquiries, and direct sensitive matters to the appropriate representative.
• Protect confidential information and recommend workflow improvements.
• Provide backup administrative support to other program functions as required.
• Work remotely during the first year, with relocation as needed thereafter.
• Support periodic travel and coordination with program leadership, Client reps, contractors, consultants, and on-site personnel.

Skills

Calendar management

Travel coordination

Documentation

Written and verbal communication

Discretion and confidentiality

Time management

Education

Bachelor's degree

Associate's degree

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.

Job Description:

Parsons is looking for an amazingly talented Senior Administrative Assistant to join our team! In this role, you will provide administrative and operational support to program leadership and multidisciplinary project personnel. The successful candidate will manage competing priorities, maintain accurate records, coordinate recurring activities, and handle confidential information with professionalism and discretion.

This position is based near Little Rock, Arkansas and is part of a 4-5 year contract. During the first year, remote work is permitted. After the first year, the selected candidate will be required to either reside within commuting distance of Little Rock, AR or be willing to relocate to the area.

Periodic travel and coordination with program leadership, Client representatives, contractors, consultants, and on-site personnel may be required.

What You'll Be Doing:

• Provide administrative and operational support to program leadership and assigned project personnel.
• Manage calendars, appointments, meetings, scheduling conflicts, and recurring program activities.
• Prepare agendas, presentations, reference materials, meeting minutes, decisions, and action-item records.
• Track action items, approvals, commitments, and administrative deliverables through completion.
• Draft, edit, format, and distribute correspondence, reports, presentations, spreadsheets, forms, and other program documents.
• Review documents for accuracy, completeness, grammar, formatting, and compliance with approved templates and procedures.
• Support recurring program reporting by collecting, consolidating, and formatting information from project functions.
• Maintain contact lists, organizational charts, personnel rosters, distribution lists, calendars, and administrative trackers.
• Coordinate with Document Control to ensure official correspondence and records are properly transmitted, filed, retained, and retrievable.
• Support personnel onboarding and offboarding, including orientation, workspace assignments, equipment, system access, credentials, and required documentation.
• Coordinate travel arrangements, expense documentation, visitor access, Client visits, workshops, training sessions, and program events.
• Support timekeeping, invoice routing, purchase requests, office supplies, equipment inventories, and facilities requests.
• Receive and assist visitors, respond to routine inquiries, and direct technical, contractual, or sensitive matters to the appropriate representative.
• Protect confidential, proprietary, personnel-related, procurement-sensitive, contractual, and business-sensitive information.
• Recommend improvements to administrative workflows, templates, tracking tools, and office practices.
• Provide backup administrative support to other program functions as required.
• Work remotely during the first year, with the expectation of residing within commuting distance of Little Rock, Arkansas, or relocating to the area thereafter.
• Support periodic travel and coordination with program leadership, Client representatives, contractors, consultants, and on-site personnel.

What Required Skills You'll Bring:

• Bachelors degree and 5+ years or Associate's degree and 8+ years of relevant administrative experience, or a high school diploma and ten years of relevant experience.
• Demonstrated experience supporting senior leadership or multidisciplinary teams.
• Experience coordinating meetings, correspondence, travel, reports, records, action items, and confidential information.
• Advanced organizational and time-management skills, with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication, proofreading, editing, formatting, and document-preparation skills.
• Strong attention to detail and commitment to producing accurate, professional work.
• Ability to exercise sound judgment, discretion, tact, and diplomacy.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong meeting coordination, action tracking, customer service, and interpersonal skills.
• Ability to work independently and collaborate effectively within a multidisciplinary and matrixed organization.

What Desired Skills You'll Bring:

• Experience supporting senior leadership or multidisciplinary teams on a large engineering, construction, industrial, infrastructure, or government program.
• Familiarity with virtual meeting platforms, shared workspaces, PMIS platforms, and electronic document-management systems.
• Experience coordinating with Document Control, contractors, consultants, Client representatives, and on-site project personnel.
• Experience supporting onboarding and offboarding, travel coordination, visitor access, workshops, training sessions, and program events.
• Experience with routine timekeeping, invoice routing, purchase requests, office supplies, equipment inventories, and facilities requests.
• Certified Administrative Professional certification.
• Microsoft Office Specialist certification.

Security Clearance Requirement:

None

This position is part of our Federal Solutions team. The Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation's most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what's next to deliver the solutions our customers need now.

Salary Range: $30.58 - $53.51

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as:

• medical
• dental
• vision
• paid time off
• Employee Stock Ownership Plan (ESOP)
• 401(k)
• life insurance
• flexible work schedules
• holidays

to fit your busy lifestyle!

This position will be posted for a minimum of 3 days and will continue to be posted for an average of 30 days until a qualified applicant is selected or the position has been cancelled.

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest.

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.