Senior - Administrative Assistant

Parsons; United States; Hybrid; USD 42,000 - 64,000; Full time

Job summary

Parsons is looking for a Senior Administrative Assistant to support program leadership and multidisciplinary teams. The role handles calendars, meetings, travel, and confidential information with professionalism.

The position is based near Little Rock, Arkansas, on a 4-5 year contract. Remote work is allowed in year one, with relocation or commuting requirements after year one.

Qualifications

• Bachelor's degree with 5+ years of relevant administrative experience or Associate's degree with 8+ years or high school diploma with 10 years of experience.
• Experience supporting senior leadership or multidisciplinary teams.
• Experience coordinating meetings, travel, reports, and confidential information.
• Advanced organizational and time-management skills with the ability to manage competing priorities.

Responsibilities

• Provide administrative and operational support to program leadership and project personnel.
• Manage calendars, appointments, meetings, and scheduling conflicts.
• Prepare agendas, presentations, reference materials, meeting minutes, decisions and action-items.
• Track action items, approvals and commitments through to completion.
• Draft, edit, format and distribute correspondence, reports, and program documents.
• Coordinate travel arrangements and onboarding/offboarding activities; maintain documentation and records.

Skills

Senior leadership support

Meeting coordination

Travel coordination

Confidential information handling

MS Office suite

Education

Bachelor's degree

Associate's degree

High school diploma

Tools

MS Outlook

MS Word

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.

Job Description:

Parsons is looking for an amazingly talented Senior Administrative Assistant to join our team! In this role, you will provide administrative and operational support to program leadership and multidisciplinary project personnel. The successful candidate will manage competing priorities, maintain accurate records, coordinate recurring activities, and handle confidential information with professionalism and discretion.

This position is based near Little Rock, Arkansas and is part of a 4-5 year contract. During the first year, remote work is permitted. After the first year, the selected candidate will be required to either reside within commuting distance of Little Rock, AR or be willing to relocate to the area.

Periodic travel and coordination with program leadership, Client representatives, contractors, consultants, and on-site personnel may be required.

What You'll Be Doing:

• Provide administrative and operational support to program leadership and assigned project personnel.
• Manage calendars, appointments, meetings, scheduling conflicts, and recurring program activities.
• Prepare agendas, presentations, reference materials, meeting minutes, decisions, and action-item records.
• Track action items, approvals, commitments, and administrative deliverables through completion.
• Draft, edit, format, and distribute correspondence, reports, presentations, spreadsheets, forms, and other program documents.
• Review documents for accuracy, completeness, grammar, formatting, and compliance with approved templates and procedures.
• Support recurring program reporting by collecting, consolidating, and formatting information from project functions.
• Maintain contact lists, organizational charts, personnel rosters, distribution lists, calendars, and administrative trackers.
• Coordinate with Document Control to ensure official correspondence and records are properly transmitted, filed, retained, and retrievable.
• Support personnel onboarding and offboarding, including orientation, workspace assignments, equipment, system access, credentials, and required documentation.
• Coordinate travel arrangements, expense documentation, visitor access, Client visits, workshops, training sessions, and program events.
• Support timekeeping, invoice routing, purchase requests, office supplies, equipment inventories, and facilities requests.
• Receive and assist visitors, respond to routine inquiries, and direct technical, contractual, or sensitive matters to the appropriate representative.
• Protect confidential, proprietary, personnel-related, procurement-sensitive, contractual, and business-sensitive information.
• Recommend improvements to administrative workflows, templates, tracking tools, and office practices.
• Provide backup administrative support to other program functions as required.
• Work remotely during the first year, with the expectation of residing within commuting distance of Little Rock, Arkansas, or relocating to the area thereafter.
• Support periodic travel and coordination with program leadership, Client representatives, contractors, consultants, and on-site personnel.

What Required Skills You'll Bring:

• Bachelors degree and 5+ years or Associate's degree and 8+ years of relevant administrative experience, or a high school diploma and ten years of relevant experience.
• Demonstrated experience supporting senior leadership or multidisciplinary teams.
• Experience coordinating meetings, correspondence, travel, reports, records, action items, and confidential information.
• Advanced organizational and time-management skills, with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication, proofreading, editing, formatting, and document-preparation skills.
• Strong attention to detail and commitment to producing accurate, professional work.
• Ability to exercise sound judgment, discretion, tact, and diplomacy.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Strong meeting coordination, action tracking, customer service, and interpersonal skills.
• Ability to work independently and collaborate effectively within a multidisciplinary and matrixed organization.

What Desired Skills You'll Bring:

• Experience supporting senior leadership or multidisciplinary teams on a large engineering, construction, industrial, infrastructure, or government program.
• Familiarity with virtual meeting platforms, shared workspaces, PMIS platforms, and electronic document-management systems.
• Experience coordinating with Document Control, contractors, consultants, Client representatives,