Senior Administrative Assistant & Records Coordinator

Supreme Living LLC; Olympia (WA); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Supreme Living LLC is seeking an experienced Administrative Assistant to provide essential support to the Corporate Office, ensuring all programs operate smoothly and efficiently. The role involves calendar management, correspondence, meeting logistics, and file maintenance in a fast-paced office.

Responsibilities include onboarding coordination, training scheduling, and coordination of related administrative tasks.

Qualifications

• 5+ years of administrative experience.
• Excellent written and verbal communication.
• Strong time management and prioritization.
• Proficiency with office software; medical records experience a plus.

Responsibilities

• Coordinate conference room reservations.
• Draft, proofread, and send professional correspondence including emails, memos, and formal business letters.
• Assist with preparation of meeting agendas, note taking, and distribution of minutes.
• Handle incoming calls, direct inquiries to the appropriate departments, and manage voicemails.
• Coordinate onboarding logistics for new hires.
• Assist with scheduling quarterly and annual employee training sessions.
• Assist with maintenance of employee files.
• Order and track office supplies.
• Assist with the maintenance of financial files as needed.
• Provide backup for the medical records department.
• Provide other administrative support as needed.

Skills

Excellent written and verbal

Time management

Organizational skills

Problem-solving

Tools

Microsoft Office

Google Workspace

Job description

Supreme Living LLC is seeking an experienced Administrative Assistant to provide essential support to the Corporate Office, ensuring all programs operate smoothly and efficiently. The role involves calendar management, correspondence, meeting logistics, and file maintenance in a fast-paced office.

Responsibilities include onboarding coordination, training scheduling, and coordination of related administrative tasks.