On-Site Executive Assistant, Property Management

Intuit Inc.; Chicago (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

HR Legacy Commercial seeks an experienced administrative professional to provide executive scheduling, records management, office administration, reporting support, and professional front‑office service for its public and affordable housing operations.

This on-site role supports executives and corporate functions, coordinating calendars, reports, and confidential files while delivering exceptional resident and partner service. Some travel and extended hours may be required to meet business needs.

Qualifications

• High school diploma or equivalent.
• Two or more years of administrative, executive‑assistant, office, property‑management, customer‑service, records‑support, or related experience.
• Demonstrated experience with scheduling, document preparation, filing, data entry, proofreading, records management, and confidential‑information handling.
• Strong computer proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe/PDF tools, shared drives, and standard office equipment.
• Strong customer‑service, communication, organizational, professionalism, time‑management, and attention‑to-detail skills.
• Ability to work on‑site and travel between assigned properties or business locations as required.

Responsibilities

• Manage executive calendars, meetings, correspondence, phone and email routing, visitor coordination, meeting materials, and administrative follow‑up for assigned executive and corporate functions.
• Prepare, format, proofread, organize, scan, file, and distribute reports, letters, forms, spreadsheets, presentations, meeting notes, and other business documents.
• Maintain organized electronic and physical records, track deadlines, support document retention, coordinate office supplies and equipment, and assist with confidential administrative files.
• Support invoice routing, purchase documentation, vendor records, mail, deliveries, data entry, reporting, and other office processes in coordination with Accounting and Operations.
• Provide responsive customer service to residents, clients, vendors, applicants, employees, and community partners, directing questions to the appropriate staff while maintaining professionalism and confidentiality.
• Support executive and leadership meetings through agenda preparation, meeting coordination, note taking, action‑item tracking, and follow‑up as assigned.

Skills

Scheduling

Calendar management

Customer service

Organization

Confidential information handling

Time management

Attention to detail

Travel between properties

Professionalism

Education

Associate degree in business/related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Adobe/PDF tools

Job description

HR Legacy Commercial seeks an experienced administrative professional to provide executive scheduling, records management, office administration, reporting support, and professional front‑office service for its public and affordable housing operations.

This on-site role supports executives and corporate functions, coordinating calendars, reports, and confidential files while delivering exceptional resident and partner service. Some travel and extended hours may be required to meet business needs.