Senior Executive Assistant & Events Lead

Experience Senior Living LLC.; Denver (CO); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision

401k matching

Paid holidays

Job summary

Experience Senior Living LLC. seeks an Executive Coordinator to support the President and COO with calendar management, travel arrangements, and event planning.

The role partners with senior leadership to schedule meetings, coordinate complex itineraries, and ensure flawless execution of quarterly events and offsites. The ideal candidate is highly organized, proactive, and capable of handling multiple priorities in a fast-paced environment.

Qualifications

• Experience in executive support, coordination, corporate events, hospitality, meeting planning, or related field.
• Demonstrated experience planning professional events, meetings, offsites, or group travel.
• Strong calendar-management and travel-booking experience.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple deadlines and shifting priorities with minimal supervision.
• Strong written and verbal communication skills.
• Sound judgment and ability to handle confidential information.

Responsibilities

• Manage complex executive calendars across multiple schedules and time zones.
• Coordinate meeting requests, resolve scheduling conflicts, and communicate changes clearly.
• Book and manage executive travel, including flights, hotels, and ground transportation.
• Lead planning and execution of quarterly team events, leadership meetings, retreats, and offsites.
• Prepare agendas, materials, and run-of-show documents for leadership meetings.
• Submit executive expense reports through Ramp and track receipts.
• Coordinate with internal teams and external vendors; provide onsite support and troubleshoot issues.

Skills

Calendar management

Travel booking

Event planning

Discretion with confidential info

Communication skills

Problem solving

Proficiency with MS Office/Teams

Adaptability

On-site event support

Tools

Microsoft Outlook

PowerPoint

Excel

Teams

Ramp (expense platform)

Job description

Experience Senior Living LLC. seeks an Executive Coordinator to support the President and COO with calendar management, travel arrangements, and event planning.

The role partners with senior leadership to schedule meetings, coordinate complex itineraries, and ensure flawless execution of quarterly events and offsites. The ideal candidate is highly organized, proactive, and capable of handling multiple priorities in a fast-paced environment.