Senior Administrative Assistant — Project Operations

Airswift; Spring (TX); On-site; USD 30,000 - 39,000; Full time

Job summary

Airswift is seeking an Administrative Assistant III for a 1-year onsite role in Spring, TX. You will support calendars, travel, expenses, onboarding, and events in a fast-paced global projects environment.

Candidates should have 5–10 years in admin roles, advanced Outlook/Office skills, and ability to work with multiple stakeholders under tight deadlines. SAP/Primavera P6 experience is a plus.

Qualifications

• 5 to 10 years in a dedicated administrative assistant role.
• Experience supporting a team with multiple stakeholders, including managers.
• Experience coordinating travel arrangements, including itineraries, time zones, and visa/passport awareness.
• Experience processing expense reports and providing admin support in a fast-paced project environment.
• Experience with onboarding and general administrative support activities.

Responsibilities

• Coordinate calendars, travel, and expenses across multiple stakeholders.
• Provide onboarding, records, and document control support.
• Assist with event planning and onsite/offsite meetings.
• Maintain accurate records and support compliance and business controls.

Skills

Outlook

Microsoft Office

Word

PowerPoint

Zoom

Microsoft Teams

Tools

SAP

Primavera P6

Job description

Airswift is seeking an Administrative Assistant III for a 1-year onsite role in Spring, TX. You will support calendars, travel, expenses, onboarding, and events in a fast-paced global projects environment.

Candidates should have 5–10 years in admin roles, advanced Outlook/Office skills, and ability to work with multiple stakeholders under tight deadlines. SAP/Primavera P6 experience is a plus.