Administrative Assistant III

Airswift; Spring (TX); On-site; USD 30,000 - 39,000; Full time

Job summary

Airswift is seeking an Administrative Assistant III for a 1-year onsite role in Spring, TX. You will support calendars, travel, expenses, onboarding, and events in a fast-paced global projects environment.

Candidates should have 5–10 years in admin roles, advanced Outlook/Office skills, and ability to work with multiple stakeholders under tight deadlines. SAP/Primavera P6 experience is a plus.

Qualifications

• 5 to 10 years in a dedicated administrative assistant role.
• Experience supporting a team with multiple stakeholders, including managers.
• Experience coordinating travel arrangements, including itineraries, time zones, and visa/passport awareness.
• Experience processing expense reports and providing admin support in a fast-paced project environment.
• Experience with onboarding and general administrative support activities.

Responsibilities

• Coordinate calendars, travel, and expenses across multiple stakeholders.
• Provide onboarding, records, and document control support.
• Assist with event planning and onsite/offsite meetings.
• Maintain accurate records and support compliance and business controls.

Skills

Outlook

Microsoft Office

Word

PowerPoint

Zoom

Microsoft Teams

Tools

SAP

Primavera P6

Job description

Job Title

Administrative Assistant III

Duration

1-year

Schedule

Onsite, Monday to Friday, 8 to 5

Location

Spring, TX

This opportunity supports a busy global projects environment with responsibility for coordinating administrative operations across calendars, travel, expenses, records, onboarding, and event support. The role sits within a fast-paced project setting where accuracy, organisation, and strong business controls are important to daily delivery. This position will suit candidates with administrative assistant expertise, advanced Outlook capability, and experience supporting multiple stakeholders in a deadline-driven environment.

Required Experience

• 5 to 10 years of experience in a dedicated administrative assistant role
• Experience supporting a team environment with multiple stakeholders, including managers
• Experience coordinating travel arrangements, including itineraries, time zones, and visa and passport awareness
• Experience processing expense reports and providing administrative support in a fast-paced project environment
• Experience with onboarding and general administrative support activities

Required Skills

• Expert-level Microsoft Outlook Microsoft Office Suite, including Word and PowerPoint Zoom or Microsoft Teams
• Strong attention to detail and ability to work within established compliance and business control standards
• Ability to manage calendars, schedule meetings, organise records, and support document control activities
• Strong interpersonal communication skills across a range of stakeholders
• Adaptability, dependability, and the ability to respond effectively in a deadline-driven environment

Preferred Qualifications

• Microsoft Office Specialist certification
• Experience in a project environment
• Event planning experience, including workshops, committee meetings, onsites, and offsites
• Experience supporting onboarding and offboarding logistics, including seating, access, equipment, systems access, meeting invitations, and travel documents
• Experience using SAP or Primavera P6, with clear practical application
• Previous experience in the oil and gas industry
• Previous experience with this company

About Airswift: Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry. #LI-BF2