Administrative Assistant II

Airswift; Warrendale (Allegheny County); On-site; USD 42,000 - 60,000; Full time

Job summary

Airswift is seeking an Administrative Assistant for a 12-month assignment at our Warrendale, PA site. The role involves supporting day-to-day office operations, coordinating facilities and fleet, and handling onboarding activities across multiple locations.

The ideal candidate will have strong MS Office skills, excellent organization, and the ability to manage confidential information. Candidates should bring 3+ years of administrative experience and a proven ability to coordinate meetings,

Qualifications

• 3+ years of administrative, office management, or related experience.
• Experience providing administrative and operational support within an office-based or field-support environment.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.

Responsibilities

• Support day-to-day office operations across multiple locations within an operations environment.
• Provide administrative support, facilities coordination, fleet administration, and onboarding activities.
• Collaborate with employees, vendors, and internal teams to maintain efficient workplace operations.

Skills

Microsoft Office Suite

Outlook

Excel

Word

PowerPoint

Teams

Organization

Communication

Multitasking

Confidentiality

Meeting coordination

Documentation management

Education

High school diploma or equivalent

3+ years administrative experience

Tools

SharePoint

Job description

Job Title: Administrative Assistant Duration: 12-month assignment Schedule: 5/40 - Onsite Location: Warrendale, PA

About Airswift

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with unique project needs. With over 1000 employees and 9,000 contractors operating in over 60 countries, Airswift's geographical reach and pool of talent available is unmatched in the industry.

Vacancy Overview

This opportunity supports day-to-day office operations across multiple locations within an operations environment, with responsibility for administrative support, facilities coordination, fleet administration, and onboarding activities. The role will work closely with employees, vendors, and internal support groups to help maintain efficient workplace operations. This position is well suited to candidates with experience in office management, vendor coordination, SharePoint, and Microsoft Office Suite.

Required Education

High school diploma or equivalent

Required Experience

3+ years of administrative, office management, or related experience Experience providing administrative and operational support within an office-based or field-support environment

Required Skills

• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams
• Strong organizational, communication, and multitasking skills
• Ability to handle confidential information with professionalism and discretion
• Ability to coordinate meetings, events, workspace setup, records, and operational materials
• Experience supporting documentation management, shared drives, and administrative processes

Preferred Qualifications

• Experience supporting operations, industrial, energy, or field-based organizations
• Experience with vendor coordination, fleet support, or purchasing card administration
• Familiarity with SharePoint and document management systems
• Strength in planning, attention to detail, customer service, problem solving, accountability, and managing multiple priorities